Emergency Action and Fire Prevention Plans – Quick Tips

Application of Emergency Action Plans (EAPs) and Fire Prevention Plans (FPPs)

Mandatory elements of the Occupational Safety and Health Administration’s (OSHA’s) emergency action and fire prevention plans are found in 29 Code of Federal Regulations (CFR) 1910.38 and 1910.39, respectively. Having detailed and comprehensive emergency action and fire prevention plans that are properly communicated to all members of the organization saves lives and minimizes property damage.

OSHA defines the application of EAPs in 29 CFR 1910.38(a) and FPPs in 29 CFR 1910.39(a) as: “An employer must have an EAP or FPP whenever an OSHA standard in this part (1910) requires one.”

These nine standards require organizations to have an EAP:

119 Process Safety Management (PSM) of Highly Hazardous Chemicals
120 Hazardous Waste Operations and Emergency Response (HAZWOPER)
157 Portable Fire Suppression Equipment
160 Fixed Extinguishing Systems, General
164 Fire Detection Systems
272 Grain Handling Facilities
1047 Ethylene Oxide (EtO)
1050 Methylenedianiline (MDA)
1051 1,3-Butadiene

Organizations covered by the EtO, MDA or 1,3-Butadiene standards must also have a FPP in place.

The plans must be in writing, kept in the workplace and available for employees for review. However, employers with 10 or fewer employees may communicate the plans orally to employees. The plans must be reviewed with each covered employee when:

The plans are developed or the employee is assigned initially to a job;
The employee’s responsibilities under the plans change; and
The plans are changed.

EAPs and FPPs may vary to comply with specific company operations, but must follow the guidelines set by OSHA.

Emergency Action Plan Requirements

According to 29 CFR 1910.38(c), at a minimum, EAPs must include the following:

Procedures for reporting a fire or other emergency;
Emergency evacuation procedures and exit route assignments;
Procedures to be followed by employees who remain to operate critical plant operations before they evacuate;
Procedures to account for all employees, contractors and guests after emergency evacuations have been completed;
Rescue and medical duties for those employees who are to perform them; and
Names or job titles of persons who may be contacted for additional information or further explanation of duties under the EAP.

All employees must be familiar with the evacuation signal, whether it’s communicated verbally or by bells, whistles or sirens. The alarm system must comply with the scope, application, general requirements, installation and restoration, maintenance, testing and manual operation as stated in 29 CFR1910.165 – Employee Alarm Systems.

Fire Prevention Plan Requirements

Per 29 CFR 1910.39(c), at a minimum, FPPs must include the following:

A list of all major fire hazards, proper handling and storage procedures for hazardous materials, potential ignition sources and their control, and the type of fire protection equipment necessary to control each major hazard; Procedures to control accumulations of flammable and combustible waste materials;
Procedures for regular maintenance of safeguards installed on heat-producing equipment to prevent the accidental ignition of combustible materials;
Names or job titles of employees responsible for maintaining equipment to prevent or control sources of ignition or fires; and names or job titles of employees responsible for fuel source hazard control.

Employees must know the alarm procedure, where to find alarms and how to sound or activate them. Emergency phone numbers must be posted by phones. Employees must respond immediately when the alarm is sounded, whether it is a drill or an actual fire. Personal work areas must be secured, if time permits, by turning off machinery or equipment, securing hazardous materials or locking up confidential documents.

Establishing EAPs and FPPs and facilitating employee training helps prevent injuries and deaths in the workplace. Saving lives is the main goal for EAPs and FPPs. Just because an organization has an EAP and FPP, doesn’t mean they are prepared for an emergency. The plans only work if employees know and follow the emergency procedures. For additional information on OSHA’s means of egress requirements please see QuickTip #268.

Commonly Asked Questions

Where can I receive help to determine if my organization requires an EAP?

A: OSHA has an electronic resource called Evacuation Plans and Procedures eTool on osha.gov. The eTool has information regarding EAPs and also an Expert System that will walk you through a series of questions to determine if your organization is required to have an EAP.

Why is it important to meet for a head count in the event of an emergency?

A: It is crucial to have a designated place to meet after the evacuation process. The head count helps to determine if anyone might possibly be trapped in the building. Failing to report to this designated meeting place could endanger the life of someone who re-enters the building in an attempt to find a missing person.

Why is it important to keep exits clear?

A: It is important to keep paths, escape routes and aisles clear to ensure everyone can quickly exit the building. Clutter and debris might prohibit an exit door from opening to allow for escape.

Sources

29 CFR 1910.38 Emergency Action Plans
29 CFR 1910.39 Fire Prevention Plans
29 CFR 1910.165 Emergency Alarm Systems
OSHA Evacuation Plans and Procedures eTool

The information contained in this article is intended for general information purposes only and is based on information available as of the initial date of publication. No representation is made that the information or references are complete or remain current. This article is not a substitute for review of current applicable government regulations, industry standards, or other standards specific to your business and/or activities and should not be construed as legal advice or opinion. Readers with specific questions should refer to the applicable standards or consult with an attorney.

Source: Grainger Know How – https://www.grainger.com/know-how